HSET Administrator - AES

Consolidated Company Overview

ASRC Energy Services, LLC (AES) is part of the Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 13,000 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders. 

HSET Administrator

JOB SUMMARY

This position reports directly to the AES HSET Compliance Manager and is predominantly administrative in nature. Candidate must be able to work independently with minimal direction while providing support to the Health, Safety and Environmental Training (HSET) department. Must be detail oriented, able to multi-task and work in a fast-paced environment with changing priorities.

ESSENTIAL DUTIES

• Administering the Driver Qualification and DOT (PHMSA and FMCSA) Program to include processing and maintaining driver and DOT qualification files, managing and maintaining the drug and alcohol reports for quarterly reporting, and generating monthly reports to monitor and ensure regulatory and client requirements.
• Administer the HSET Department’s learning management system.
• Back up Coordination of onboarding and training for new/rehire employees to include setting up employee profiles, coordinating fit for duty evaluations, occupational services, FRC gear, NSTC training, onsite training, and lunch orders.  Prepare employee itineraries and training rosters.  Provide administrative support to the onsite trainer and incoming applicants throughout the process.
• Process training records in the learning management and document management systems.
• Administer the Hearing Conservation Program.
• Administer the Prescription Goggle Program.
• Administer the AES Floor Warden Program
• Research, compile, and maintain Company and customer regulatory compliance documentation.
• Maintain confidential information in both hard copy and electronic format.      
• Produce reports, safety meeting minutes, and other documents as requested.
• Other duties as assigned.
• Comply with Company and customer policies and procedures.
• Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.

REQUIRED EXPERIENCE

• A high school diploma or GED equivalent.
• A minimum of two to three years administrative experience.
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Visio, Access, and Outlook.
• Must have knowledge of standard office equipment such as photocopiers, facsimiles, personal computers, and telephone systems.
• A valid driver’s license is required.

PREFERRED QUALIFICATIONS

• Experience in safety or human resources preferred.

If you are an ASRC Shareholder looking for exciting training opportunities within AES, Click here to learn more about the Nutaaq program.

TOTAL REWARDS  

ASRC Energy Services, LLC (AES) is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our benefits are designed to attract and retain the best talent. Our total rewards program supports the health and well-being of employees and their families. 

What We Offer:

• Medical Insurance: We offer comprehensive medical plans through Federal Employee Health Benefits Plan (FEHB). 
• Dental and Vision Insurance:  We offer two comprehensive dental plans

• 401K: 401K plan up to 4% match with immediate vesting after 2 pay periods.

• Employee Assistance Program (EAP):  All employees and their household have access to our EAP program.

Additional Supplemental Insurance: Voluntary Life Insurance, Short-Term and Long-Term Disability, Accidental Death & Dismemberment (AD&D), Pet Insurance, Legal Services, Identity Theft Protection, Hospital Indemnity, Accident Insurance, and Critical Illness Insurance.

• Professional Development: Tuition reimbursement opportunities and internal development through our ASPIRE Academy. 

To learn more about our full suite of benefits visit our benefits page

About AES

We’re proud to be named the Most Loved Workplace by Best Practices Institute in 2022, Best Company to Work for in Alaska by MSN Money, 24/7 Wall St. and Zippia for 2019 and the recipient of the prestigious ConocoPhillips 2019 and 2020 Supplier Recognition Award for Focus on Execution.  Employing over 2,000 employees across our subsidiaries, AES is a service provider of choice in the energy industry. Our exceptional service quality and safety record sets us apart from our competitors.  Our business purpose is to find solutions for a sustainable future, and we accomplish that by living our “ASPIRE” values, which stand for:

• Absolute Integrity:  We do the right thing because it’s the right thing to do
• Safety: Safety is our foundation – we bring it everywhere we go
• People First:  We take care of our people, and our people will take care of the business
• Iñupiat Heritage: We believe in “one crew, one journey” and honor the values of our founders as we develop the future
• Resilient Family: We encourage the right balance, and cultivate strong relationships with our clients and colleagues
• Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance

Why You Should Work For Us

Our employees are our most important resource, so we seek collaboration across the organization, and value everyone’s contribution.  Our employees are part of the solution for a sustainable future for the benefit of our shareholders, employees, families, and our communities. Are you looking for an exciting opportunity to work with a company like ours, and be a significant part of our business purpose?  If so, keep reading. Start your career with AES, and ASPIRE with us.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. 

A pre-hire post offer Functional Capacity Evaluation (FCE) will be conducted to determine an employee’s ability to safely perform to the job standard. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you need any assistance or reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.

WORK ENVIRONMENT

A candidate must be able to meet the following non-exclusive requirements:                                                               

• Meet the AES Driving Records and Motor Vehicle Use Policy.
• Take and pass a pre-employment drug test which may include both UA and hair testing. 
• Meet the physical requirements of this position. 
• Required to complete and successfully pass a background check. 
• Must be able to obtain and maintain an access badge for the work location.

The availability of this position is contingent upon the Company’s continued operational needs once training is completed.

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT

AES and its subsidiaries are committed to diversity and inclusion in the workplace. We comply with the terms of Executive Order 11246, Section 503 of the Rehabilitation Act, and the Vietnam Era Veterans’ Readjustment Act (VEVRAA).

We prohibit discrimination and harassment of any kind based on race, color, sex, age, national origin, religion, marital status, pregnancy, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law. This policy applies to all employment practices within our organization, including, but not limited to, hiring, training, promotion, discipline, compensation, and termination of employment.

For more information on equal opportunity please visit –

• Workplace Discrimination is Illegal
• Pay Transparency Nondiscrimination Provision

If you need any assistance or a reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.

NOTE TO ALL CURRENT EMPLOYEES

It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.